Clockwork / clock-in
Clock-in and clock-out by PIN or QR, with every session tied to its shift, project and group and approved before payroll. Can require an ID check before a person's first clock-in.
QR clock-in
Features
Everything the event ops team actually needs.
Built with festival, venue and temporary-staffing teams. HR Cluster has two suites on one shared record: Workforce on the crew side, Ops on the production side. First by the problem you're solving, then module by module.
Workforce control See who's working, where, and when.
The live layer of the platform. The parts coordinators touch every hour during an event.
Workforce
Clockwork / clock-in
Phone, tablet or a shared terminal. PIN, QR or the manager's scanner, with GPS stored whenever the device allows it. Late arrivals and no-shows surface immediately, not at end of week.
Workforce
Crew scheduling
Shifts by project, role, group and location. Draft, publish, and cancel with the crew told automatically. Decide per shift who may sign up, and let pending signups hold their seats until you decide.
Workforce + Ops
Groups and roles
One group holds each person and answers the payroll question. Roles name the function a shift needs. Departments split the production. Structure that matches how the event is run, not a generic org chart.
Workforce + Ops
Locations and projects
Multi-site, multi-event. Keep parallel festivals or venues in one workspace without them bleeding into each other. Crew lists are built and emailed per location.
Workforce
Live operational dashboard
Staffing status, clock-ins, no-shows and everything waiting on a decision. At a glance, as it happens.
Workforce
Crew self-service
A page of their own, on their phone. Upcoming shifts and the ones open for signup, hours worked, PIN and contact details, kept current by the person they belong to. A shift they cannot take says why.
Onboarding & compliance Fewer missing contracts. Fewer audit surprises.
The paperwork side, handled once, at the right time, by the person it actually concerns.
Workforce
Worker onboarding
One link to a sign-up form the crew completes in under five minutes. Contracts and certificates follow by link, on the same record.
Workforce
Contracts & e-sign
Generate, send and store contracts inside the platform. Signed copies live on the worker's profile.
Workforce
Competence & documents
Certificates, training, ID docs. With expiry tracking so you don't discover the missing one during an audit.
Workforce + Ops
QR flows
Scan to clock in, report an incident or start a risk assessment, from posters on the wall. Each crew member also has a personal QR code on their phone.
Workforce
GDPR-aware profiles
National ID numbers encrypted at field level, data in the EU, a DPA on request. A person removed from the roster leaves every list while the history behind their hours holds up.
Workforce
Food & allergies
Allergies and dietary needs, recorded by each person on their own page. Ask one person, a group or everyone for an update, see who has not answered, and give catering a summary or the full list as PDF.
- Enter details
- Sign documents
- Scan QR
- Ready for shift
Live operations What happens when the gates open.
The event-day tools, built to work under pressure, on whatever device is in someone's hand.
Workforce + Ops
Incidents / HSE
Near-miss, concern and incident reporting from the field through a public form that needs no login. Each case gets an owner, a priority and a follow-up state, and a summary can be shared with the supplier involved.
Workforce + Ops
Messaging & alerts
Email to one person or a whole group, with delivery tracked per recipient. Signup confirmations, cancellations and shift reminders go out on their own.
Workforce
Rest and overlap rules
Overlapping shifts are blocked and a minimum rest between shifts is enforced on every signup and approval. A manager who assigns past it does so deliberately, and it is recorded.
Workforce
No-shows, as the shift starts
An assigned person who has not clocked in after their shift started is on the dashboard, with the shift a click away. Not discovered when finance reconciles payroll.
Ops
Items handed out with the shift
Radios, keys, vests, cash floats. The shift says what it needs, clock-in confirms what went out, clock-out captures what came back, and the person gets a receipt by email. What is still out, by person.
Ops
Radio channel plans and contacts
The channel plan for the event, shared by link or download with the people carrying the radios, and an operational contact directory with lists you can send to. Not a laminated sheet somebody lost.
Ops Plan it, coordinate it, control the gate, run it live.
The production side, in the same workspace as the crew. Live power sits alongside.
Ops
Production plan and Plan Live
Every task and delivery on one dated plan, by department and phase. Plan Live puts it on a screen for the teams who need it, live and read-only, without workspace access.
Ops
Deliveries
One delivery movement, one operational record: arrival, driver, vehicle, gate control for that trip. Suppliers and hauliers register their own through a public link, and nothing lands on the plan until you approve it.
Ops
Suppliers
A register with Brønnøysund details, documents that expire and a responsible on your side. One link per supplier for their passes, vehicles and deliveries. Everything they send is a proposal you review.
Ops
Accreditation
Who is allowed on site and who is here now. Passes issued per type and project phase, or presence tracked at a sign-in desk that always shows who is inside.
Ops
Vehicles
Request, review, permit, gate. Access and parking decided separately, per phase and per zone. At the gate, a scan or a plate gives one answer: approved, access only, denied.
Ops
Risk assessments
Hazards, controls and participants on one record, reviewed and approved before the work starts. Participants confirm they were briefed through a link, and incidents during the event land on the same site structure.
Reporting & approvals Clean numbers for finance and compliance.
The end of the process. Where spreadsheets usually fall apart.
Workforce + Ops
One place for everything waiting
The dashboard counts it all: signups and shift requests, missing contracts, open incidents, supplier submissions, pending accreditation and vehicle requests. Behind it, the schedule has one Requests inbox.
Workforce
Payroll export
CSV export to payroll systems. Hours are already reconciled.
Workforce
Compliance reports
Hours per person, contract status, competence with expiry, incident lists. Ready when an auditor asks.
Workforce
Event cost reporting
Labour cost by project or group, priced at the hourly rate that applied when the hours were worked. Know the real picture the Monday after the event.
Workforce
Hours reviewed and approved
Every session is closed, adjusted or approved. An adjustment keeps the original times and the reason. Approve per group before payroll, unapprove to correct, and the export can take approved hours only.
Workforce
Staffing statistics
Planned, filled and clocked-in for any date range, by location, project or role. Coverage and no-show rate per location, so the next event is planned on what happened, not on how it felt.
Admin & platform Boring on purpose. Reliable when it counts.
The platform layer. Access, integrations and the things an IT or finance lead will ask about.
Platform
Access in levels
Every module is granted per person as view or manage, on top of admin and manager defaults. Ops is switched on per person. A group's linked contact sees that group and nothing else.
Platform
Change history
Adjusted hours keep the original times, and access, vehicle, incident and risk records keep a log of what changed and when. Straightforward to explain to an auditor or a customer.
Platform
Multi-entity / multi-brand
Run several legal entities, brands or festival labels as separate workspaces under one login, without cross-contamination.
Platform
Browser-based
No installs. Works on the tablet in the production cabin and on the phone in the crew coordinator's pocket.
Platform
EU hosting
Data stays in the EU. DPA available. Security page has the detail.
Platform
Import and export, both directions
Crew, shifts, hours, assignments and the production plan come in as CSV, previewed and validated before a row lands. Shifts and hours go back out in the same format, to edit and re-import.
Module by module
Workforce covers the crew side: bringing people in, planning their shifts, recording their hours and keeping their paperwork in order. Ops covers the production side: the plan, suppliers, deliveries, access to the site and risk. Both suites share the same people, projects and locations, and the modules built on them are enabled as each organisation needs them. The capabilities above run across these modules.
Workforce modules
The crew side, from the first sign-up to hours ready for payroll.
Schedule
Shifts by role, location, project and group, published to the crew, who sign up for the ones open to them. Signup links take new people from registration straight to choosing shifts.
Event crew onboardingGroups
The teams, clubs, volunteer organisations and supplier crews the crew belongs to, carrying worker type, pay rate and overtime. A named contact can follow their own group's shifts and hours.
Forms
Public registration forms that bring new crew in, reviewed before anyone gets an account.
Event crew onboardingContracts
Employment, freelance and volunteer agreements generated from your own templates and signed by link, without logging in.
Event crew onboardingCompetence
Licences, certificates and courses on each person's record, with proof, approval and expiry.
Food & allergies
Allergies and dietary needs recorded by the crew themselves, with meal planning, headcounts and serving times for catering.
Clothing & sizes
Workwear sizes, recorded by the crew themselves and totalled per garment and size, with a list of who is still missing one.
Ops modules
The production side, from the plan to the gate.
Production plan
Every task and delivery on one dated plan, by department and phase, also used as the daily checklist. Plan Live shows it read-only on a screen for the teams who need it.
Production plan and Plan LiveDeliveries
Every arrival and return on site as one record, registered by suppliers and hauliers through a link and approved before it lands on the plan.
Production plan and Plan LiveSuppliers
The companies behind the event, with Brønnøysund company data, documents that expire and one link per supplier for passes, vehicles and deliveries.
Accreditation
Who is allowed on site and who is inside now: access by zone and gate, passes per project phase, and a sign-in desk.
Vehicles
Access and parking permits by phase, zone and gate, checked by scanning the vehicle's QR pass. Norwegian plates are looked up in the Statens vegvesen register.
Departments
How the production is organised, from Production and Bar to Rigging and Security. Departments split the plan and decide who receives which morning briefing.
Production plan and Plan LiveRisk assessments (SJA)
Safe job analyses with hazards, controls and participants, approved before the work starts and confirmed by everyone briefed.
Items
Radios, keys, vests and cash floats handed out with the shift and brought back at clock-out, with what is still out and who has it.
Comms
The event's radio channel plan and operational contact lists, shared as a mobile page people can search and call from.
Power
Live electrical load from the site's connected meters, per phase and against capacity, logged for the project phases you choose and analysed after the event.
How the modules connect
The modules share records instead of copying them. In practice:
One person, one record
The crew member who signs up through a form is the one who gets scheduled, signs the contract, clocks in, is handed a radio and ends up in the payroll export.
One project, one set of phases
Rigging, show days and teardown decide which accreditation is issued, which vehicles have access, which part of the plan is showing and when power is logged.
One site structure
Shifts, accreditation, vehicle permits, incident reports and risk assessments all point to the same locations, zones and gates.
One supplier link
A supplier requests passes, vehicles and deliveries and reports incidents through the same link, and each request lands in the module it belongs to for review.
From incident to follow-up
An incident reported from the field can become a follow-up risk assessment, and an incident form opened from Plan Live arrives with the project, time and place filled in.
Plan and delivery together
A delivery is linked to the plan rows it serves, and scheduled shifts can show up alongside the tasks.
Deep dives
In more detail
Event crew onboarding
Sign-up, contracts and certificates for hundreds of people before opening day.
QR clock-in
Crew scan in, supervisors see who is on site. No app, no card scanners.
Production plan and Plan Live
One plan for tasks, deliveries and suppliers, and a live screen for the teams who need it.
Ops
Production plan, deliveries, suppliers, accreditation and vehicles, in the same workspace.
The fastest way to see it is a demo.
Thirty minutes with your real event calendar, not a scripted tour.