Clockwork / clock-in
Phone, tablet or kiosk. No-shows and late arrivals show up immediately.
For festivals and live events
One operational picture for your whole event.
HR Cluster doesn't ask you to change how your event works. It helps your existing workflows work together, so information only needs to be entered once, and can then be used everywhere it's needed.
Built by people who run large live events, not people guessing how they work.
In production use
Sommerbris · Oktoberfest Oslo
Used on events with 400–1200+ crew – onboarding, check-in and live staffing control
How events run today
The information exists. It's just scattered.
Running a live event means coordinating people, suppliers, contractors, vehicles, access, documentation and incidents across dozens of teams.
Most of it already lives in spreadsheets, email and specialist systems. The problem isn't the tools. It's that the same information gets entered again and again, and quickly falls out of sync.
When the numbers stop matching, teams stop trusting them, and every question turns into a double-check.
HR Cluster brings it back together, so every team can trust what they see.
One operational picture
Enter it once. Use it everywhere.
Enter a person, a supplier or a vehicle once, and it is already there in scheduling, accreditation, gates and incidents.
- A supplier arrives on site.
- Their vehicle information is already available.
- The driver's accreditation is already linked.
- Access permissions are already in place.
- If an incident occurs, everyone involved is already connected.
Nobody re-entered anything. It's the same information, seen from every angle.
Suite · Live
Workforce
Onboarding, shifts, clock-in, contracts. For staffing and crew operations. Where most teams start.
Suite · Rolling out
Ops
Gates, vehicles, zones, access. For production, logistics and security. Switched on in the same workspace as operational complexity grows.
The people layer for event operations
Every operational question starts with a person.
Contracts, shifts, access and vehicles only mean something once they attach to a person. HR Cluster keeps that connection in one place, so the answer is one lookup away.
The questions you ask all weekend
- Who are they?
- Are they contracted?
- Are they scheduled?
- Are they approved?
- Are they allowed on site?
- Which supplier or group are they with?
- Are they checked in?
- Who is responsible for them?
Why it matters
When the answer is spread across separate lists, inboxes and tools, every gate, every shift and every audit turns into a search. Coordinators firefight instead of running the event.
HR Cluster connects the workflows around each person, so all of it references the same record. One person, one source of truth.
Features
The workflows that connect around each person.
One operational layer, not separate tools stitched together. Built with festival and venue teams.
Crew scheduling
Plan shifts by role, group and location. Publish to the whole team in one click.
Worker onboarding
QR link, fill the form, sign the contract. Ready for the first shift.
Contracts & compliance
Sign, store and audit contracts without leaving the platform.
QR check-in flows
Scan to clock in, sign documents, or start a form. Works offline where it has to.
Incidents / HMS
Report near-misses and incidents from the field. Follow-up tracked end to end.
Live operational dashboard
Staffing status, clock-ins and flags. At a glance, as it happens.
Crew communication
Send messages, reminders and practical information to the right group, role or shift.
Works with your stack
Keep the tools you already run.
Your spreadsheets and specialist systems keep their place. HR Cluster connects them, so information moves in and out cleanly and stays consistent.
Import and export
Excel and CSV, both directions. Start from the list you already have, and hand clean data back to payroll.
Public register validation
Validate company and vehicle information against public registers, reducing manual entry and improving data quality. Company data via Brønnøysund, vehicle data via Statens vegvesen.
No rip and replace
Your specialist systems keep doing what they do best. HR Cluster fills the gaps between them instead of replacing them.
Grows with your operation
Start with your workforce. Grow into operations.
Most teams begin by getting their crew organised, then enable more of the platform as operations get more complex. Every step is switched on in the same workspace, on the same information. There is no second system to migrate to.
-
Workforce
Crew management
People, groups, roles and contracts in one current list.
-
Workforce
Incidents and follow-up
Reported from the field by the crew, followed up by production. The same record, whichever side raises it.
-
Workforce
Projects and scheduling
Shifts planned against real projects, locations and call times.
-
Ops
Suppliers and deliveries
External companies, contacts and arrivals in the same picture as the crew.
-
Ops
Vehicles and logistics
What is on site, who is responsible for it, and where it is allowed to go.
-
Ops
Site operations
Gates, zones and the access rules that go with them, shared by security, production and scheduling.
-
Ops
Risk and compliance
Risk assessments and documentation kept on the records they belong to.
-
Ops
Everything else
Accreditation, permits, power and the rest, switched on when an event year calls for them.
This is how organisations typically grow with HR Cluster, not a required order. Start with the area that delivers the fastest value for your organisation. Nothing you already use has to be switched off to begin.
What changes
Less admin before the event. Better control during it.
One shared source of truth shows up in three places: before the gates open, on event day, and when finance and compliance close out.
Before
Fewer missing contracts. Cleaner crew lists.
Onboarding done before shift day. Contracts signed and filed. The crew list is current: one version, not last week's export.
During
Live staffing status. Late starts and no-shows visible.
Coordinators see every shift without walking the site. QR flows keep onboarding and check-in fast under pressure.
After
Approvals move faster. Payroll is ready. Documentation holds up.
Hours, contracts and incidents approved from one queue. Hours already reconciled. Documentation ready if an auditor asks.
Live control
See what's actually happening
Updates as the event runs
Most systems work before and after. HR Cluster works when it matters most.
- Live clock-in – see who shows up
- Real-time crew status – actual attendance, not the plan
- Incidents from the field – reported on site
- Approvals without bottlenecks – one queue
Solutions
Purpose-built for how events actually operate.
Not a generic HR tool with an event skin. Purpose-built workflows for the teams running festivals, venues, staffing companies and seasonal crews.
Festivals
Scale from weekend crews to 2,000+.
Multiple stages, multiple call times, hundreds of temporary crew. Handled from one operational workspace.
VenuesShows change. Your stack doesn't.
Per-show crews, recurring roles, promoter-specific staffing. In one venue workspace.
Temporary staffingRun multiple client events at once.
Crew pools, client-specific contracts, cross-event scheduling, without clients seeing each other's data.
Event operationsProduction-side workflows, same workspace.
The Ops suite brings accreditation, zones, vehicles and permits into the same structure the Workforce suite uses.
Seasonal workforceThe same crew, back every season.
Keep people, competence and contract history across seasons without re-onboarding from scratch.
One platformOne platform. One operational picture.
Whichever of these you are, it's one connected picture, not a stack of separate tools per team.
See HR Cluster on your own event.
Book a short demo and we'll walk through where you would start, and how the workflows connect around your crew, suppliers and site as you grow.