Clockwork / clock-in
Phone, tablet or kiosk. No-shows and late arrivals show up immediately.
For festivals and live events
One operational picture for your whole event.
HR Cluster connects crew, suppliers, vehicles and accreditation to the same information. Enter it once and it's already where it's needed: in the schedule, at the gate and in the production plan. You keep the tools you use today.
HR Cluster started as a production manager's own tool for running live events. It is still shaped by real operations today.
In production use
Used in production in 2026: crew sign-up, contracts and clock-in at Sommerbris, production plan and deliveries at Oktoberfest Oslo.
How events run today
The information exists. It's just scattered.
Running a live event means coordinating people, suppliers, contractors, vehicles, access, documentation and incidents across dozens of teams.
Most of it already lives in spreadsheets, email and specialist systems. The problem isn't the tools. It's that the same information gets entered again and again, and quickly falls out of sync.
When the numbers stop matching, teams stop trusting them, and every question turns into another task.
HR Cluster brings it back together, so every team can trust what they see.
The platform
Enter it once. Use it everywhere.
Here is what that looks like on a busy build day.
- A supplier arrives on site.
- Their vehicle information is already available.
- The driver's accreditation is already linked.
- Access permissions are already in place.
- If an incident occurs, everyone involved is already connected.
Nobody re-entered anything.
Suite · Crew side
Workforce
Onboarding, shifts, clock-in, contracts. For staffing and crew operations. Where most teams start.
Suite · Production side
Ops
Production plan, deliveries, suppliers, accreditation, vehicles and risk. For production, logistics and security. Runs in the same workspace as the crew, on the same projects and locations.
The people layer for event operations
Every operational question starts with a person.
Contracts, shifts, access and vehicles only mean something once they attach to a person. HR Cluster keeps that connection in one place, so the answer is one lookup away.
The questions you ask all weekend
- Who are they?
- Are they contracted?
- Are they scheduled?
- Are they approved?
- Are they allowed on site?
- Which supplier or group are they with?
- Are they checked in?
- Who is responsible for them?
Why it matters
When the answer is spread across separate lists, inboxes and tools, every gate, every shift and every audit turns into a search. Coordinators firefight instead of running the event.
In HR Cluster, the sign-up, the shifts, the contract, the clock-ins and the payroll export all belong to the same person.
Features
The workflows that connect around each person.
From the first sign-up to the last clock-out. Built with festival and venue teams.
Crew scheduling
Plan shifts by role, group and location. Publish to the whole team in one click.
Worker onboarding
One link, fill the form, sign the contract. Ready for the first shift.
Contracts & compliance
Sign, store and audit contracts without leaving the platform.
QR flows
Scan to clock in, report an incident or start a risk assessment. Works on the phones people already carry.
Incidents / HSE
Report near-misses and incidents from the field. Follow-up tracked end to end.
Live operational dashboard
Staffing status, clock-ins and flags. At a glance, as it happens.
Crew communication
Send messages and practical information to a person or a whole group. Cancellations and shift reminders go out on their own.
Works with your stack
Keep the tools you already run.
Your spreadsheets and specialist systems keep their place. HR Cluster connects them, so information moves in and out cleanly and stays consistent.
Import and export
CSV both ways, ready for Excel. Start from the list you already have, and hand clean data back to payroll.
Public register validation
Validate company and vehicle information against public registers, reducing manual entry and improving data quality. Company data via Brønnøysund, vehicle data via Statens vegvesen.
No rip and replace
The production plan can be pasted in from your current sheet, and goes back out as CSV or PDF.
Grows with your operation
Start with your workforce. Grow into operations.
Most teams begin by getting their crew organised, then switch on more of the platform as operations get more complex. Workforce and Ops are both established parts of HR Cluster, in the same workspace, on the same information. There is no second system to migrate to.
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Workforce
Crew management
People, groups, roles and contracts in one current list.
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Workforce
Incidents and follow-up
Reported from the field by the crew, followed up by production. The same record, whichever side raises it.
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Workforce
Projects and scheduling
Shifts planned against real projects, locations and call times.
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Ops
Suppliers and deliveries
Who is delivering what, and when. Suppliers send in their own details, and you approve them.
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Ops
Vehicles and logistics
What is on site, who is responsible for it, and where it is allowed to go.
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Ops
Site operations
Gates, zones and the access rules that go with them, shared by security, production and scheduling.
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Ops
Risk and compliance
Risk assessments and documentation kept on the records they belong to.
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Ops
Everything else
Accreditation, radio channels, power and the rest, switched on when an event year calls for them.
This is how organisations typically grow with HR Cluster, not a required order. Start with the area that delivers the fastest value for your organisation. Nothing you already use has to be switched off to begin.
What changes
Less admin before the event. Better control during it.
The difference shows up three times: before the gates open, on event day, and when finance and compliance close the books.
Before
Fewer missing contracts. Cleaner crew lists.
Onboarding done before shift day. Contracts signed and filed. The crew list is current: one version, not last week's export.
During
Live staffing status. Late starts and no-shows visible.
Coordinators see every shift without walking the site. Links and QR codes keep onboarding and check-in fast under pressure.
After
Approvals move faster. Payroll is ready. Documentation holds up.
Hours approved and reconciled. Everything still waiting, from signups to missing contracts, on one dashboard. Documentation ready if an auditor asks.
Live control
See what's actually happening
Updates as the event runs
Most systems work before and after. HR Cluster works when it matters most.
- Live clock-in – see who shows up
- Real-time crew status – actual attendance, not the plan
- Incidents from the field – reported on site
- Everything waiting on you – one dashboard
Solutions
Purpose-built for how events actually operate.
Festivals, venues, staffing companies, production teams and seasonal crews each run to their own rhythm. This is where HR Cluster fits each one.
Festivals
Scale from small events to 2,000+.
Multiple stages, multiple call times, hundreds of temporary crew. Onboarding by link absorbs last-minute additions.
VenuesEvents change. Your stack doesn't.
Per-event crews, recurring roles, promoter-specific staffing. A new concert starts from the roles and regular crew you already have.
Temporary staffingRun multiple client events at once.
Crew pools, projects per client, cross-event scheduling with double bookings blocked. A client's contact can get read-only access to their own group.
Event operationsProduction-side workflows, same workspace.
The Ops suite brings the production plan, deliveries, suppliers, accreditation and vehicles into the same structure the Workforce suite uses.
Seasonal workforceThe same crew, back every season.
Keep people, competence and contract history across seasons without re-onboarding from scratch.
One platformDifferent operations. One account.
A staffing company that also runs its own festival, or a venue with a seasonal crew. Each part gets its own projects and groups.
See HR Cluster on your own event.
Book a short demo and we'll walk through where you would start, with your own crew, suppliers and site.